Posted: | 29/08/24 | |
Recruiter: | RYBM | |
Reference: | 2815553209 | |
Type: | Permanent | |
Salary: | Competitive | |
Location: | Rutland | |
Description: | Due to our clients continued growth, an exciting opportunity has arisen for an enthusiastic and highly motivated individual to join their friendly office, based in Ketton, Stamford as an Administration Assistant. Our client are a family ran business, focused on delivering excellent client services, which they achieve through ensuring their team are engaged, motivated and have plenty of opportunity to develop, They really do look after their team, which they consider to be an extension of family, and as such have various benefits which promote wellbeing, these include:
The role of Administration Assistant is a vital one as it helps keep the smooth-running daily operations of the company. The successful candidate would be tasked with supporting the team in a number of ways; such as, managing a daily workload of basic admin functions, together with the setting up of projects and compiling of initial data which is then used by the team when reviewing and progressing their projects. General duties for the role include: Answering and transferring calls to team Taking of comprehensive messages Organising and tracking of incoming and outgoing post Adding Organisation/Clients & contacts to CRM Setting up new projects on Tracker/ CRM Emailing landowner s solicitor to request title documentation Issuing initial email to client Submitting Highway Searches Reviewing and downloading relevant title documentation for the site identifying and raising third party issues Requesting and tracking of outstanding designs Submitting SIMs Tracking of tasks against projects and following up where required Processing of agreed documentation and sending out for signing Processing the return of signed documents Archiving of projects Client updates where applicable Updating Client portals where applicable Setting up new projects on Focal Point (where required) this includes: Setting up entries for gas and electricity Setting the anticipated legal completion date Entering relevant information and dates Ensuring entry is allocated to a contact Upload Highways Search To be successful in this role, ideally, we would like you to have most if not all of the following qualities, skills, and experience: Demonstrable verbal and written communication skills Excellent attention to detail and accuracy Methodical, logical approach to problem solving and task completion Strong reasoning and interpersonal skills High standards of record keeping and documentation Strong communication skills to Stakeholders at all levels Good time management skills, ability to prioritise Intermediate Microsoft office skills Confident and assertive, ability to communicate clearly Excellent interpersonal skills Acts with high standards of care and integrity Flexible approach to tasks High level of discretion Enthusiastic proactive approach Excellent organisational skills, able to prioritise and manage a varied and busy workload | |