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Operations & Finance Business Administrator

Posted: 01/09/24
Recruiter:Gilbert Meher Ltd
Reference:2817013252
Type:Permanent
Salary:Competitive
Location:Shenley, Hertfordshire
Description: Role: Operations & Finance Business Administrator
Location: Radlett, Hertfordshire
Salary: 32-40k per annum

The Operations & Finance Business Administrator will be responsible for managing various aspects of our operations, including social media, HR, payroll, resident billing, administration, purchasing, estates management, and finance.

Key Responsibilities:

Social Media:
  • Manage and oversee social media presence.
  • Create engaging content that reflects the quality of care and community life.
  • Monitor and respond to online feedback and inquiries promptly and professionally.
HR:
  • Verify all new starters have completed DBS, references, application forms, and identity checks, including right to work in the UK.
  • Conduct audits on HR files to ensure all documents are relevant and complete.
  • Generate contracts for new employees and process changes in terms and conditions for existing staff.
  • Ensure contracts are signed and uploaded to Care Cloud.
  • Assist with recruitment as needed.
  • Ensure compliance with Sponsorship Licence duties.
Payroll:
  • Review weekly timesheets.
  • Produce weekly hours reports by department.
  • Check payslips for accuracy.
  • Monitor holiday entitlements, taken, and owed.
Residents:
  • Collect data for month-end billing during week three of each month.
  • Ensure resident contracts with local authorities and third parties are accurate, signed, and correctly detailed.
Administration:
  • Produce correspondence and support daily operational needs of the care home.
  • Provide general office administration.
  • Support the Directors in the efficient running of the business.
Purchasing:
  • Review purchasing agreements to ensure invoiced prices match agreed terms.
  • Oversee group purchasing for capital items and consumables.
  • Negotiate with suppliers for the best pricing and seek alternatives as necessary.
  • Build and maintain relationships with new and existing suppliers.
Estates:
  • Ensure all service agreements and certificates are current and correctly filed.
  • Maintain a control sheet for upcoming service visits and obtain multiple quotes for services.
  • Action any necessary works identified during service inspections.
Finance:
  • Enter all purchase invoices into Sage and ensure prices charged match agreed terms.
  • Confirm purchase orders and appropriate authorisations are in place.
  • Chase credits due and prevent invoice duplications.
  • Regularly download invoices from online supplier portals.
  • Communicate payment schedules to the Finance Director.
Compliance & Regulation:
  • Ensure all activities comply with relevant regulations and standards.
Qualifications:
  • Proven experience in a similar role, preferably within a care home or healthcare setting.
  • Strong organisational and multitasking abilities.
  • Excellent communication skills, both written and verbal.
  • Proficiency with Sage or similar accounting software.
  • Familiarity with HR processes and compliance requirements.
  • Ability to manage social media platforms effectively.
If you are interested please apply or contact Corrie Keable on (url removed)

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