PA / Administrator

Your new company
A well established and growing organisation are seeking an experienced PA/Administrator to join them in their new offices in Aylesbury.
Your new role
As the PA/Administrator, you will be responsible for supporting the day-to-day office function, including managing company documentation/templates, performing general office administrative tasks and providing support for the Project Management and Funding Consultant teams. This role includes travelling to projects to support staff during client meetings and to accurately record and suitably present meeting minutes.

• Answering the mainline telephone.
• Welcome all third-party visitors.
• Assist with meeting arrangement as required.
• Diary Management.
• To accurately record and suitably present meeting minutes on behalf of the Project Mangers.
• Supporting Project Managers with Contract Administration tasks.
• Setting up and formatting new documents / templates.
• Liaising with the Finance Director to process invoices / payments.
• Updating company databases / spreadsheets.
• Purchasing Contracts for the Project Management team.
• Assisting the Bid Writing team with Tender Analysis documentation.
• Supporting the day-to-day function of the office.
  
  

• A dedicated, hard worker.
• Excellent all round communication skills.
• Ability to organise your own workload.
• Ability to present information in various written and verbal mediums, accurately and coherently.
• Ability to remain calm when under pressure.
• Ability to be proactive, work autonomously and / or part of a project team.
• To be self-motivated, enthusiastic and a keen willingness to learn
• Have a full UK driving licence (Max 6 points), with access to and use of a car.
• Good IT skills can use day-to-day office software such as Microsoft Office products.
• Demonstratable experience working within a capacity for a minimum of 2 years.
• There may be an element of lone working when not out on-site visits with the Project Managers.
  What you'll get in return

• Competitive salary
• 22 days annual leave + bank holiday
• Healthcare and dental
• Hybrid - 1 day from home
• Nest pension
• Mileage claiming for site visits
• Electric Car Scheme