HR Administrator

HR Administrator

Department: Human Resources

We are seeking a meticulous and detail-oriented HR Administrator to support the HR Department in all administration duties and to provide a quality service to IIS staff. This is a full-time (35 hours a week) fixed-term (12-month) contract, based in the office at The Aga Khan Centre (AKC). You will report to the Head of HR, and will be working in a dynamic and stimulating environment.

Key Responsibilities:

• Arranging meetings and diary management.
• Recruitment administration such as sending invites to interviews, regret emails, and possibly placing adverts.
• Preparing contracts of employment, Volunteer contracts, consultancy contracts, Honorarium letters and other letters from HR.
• Managing the HR SharePoint site.
• Working with HRBP to create an electronic filing system for HR.
• Updating the CIPHR HR System.

Requirements:

• Experience of administration work in any sector, preferably education.
• Previous HR experience is preferred.
• Excellent time management, multitasking, and task prioritisation abilities.
• Strong written and verbal communication skills, with exceptional organisational, and administrative skills.
• Ability to work independently as well as collaboratively within a team.
• High proficiency in MS Office including Excel and Word.
• Able to deal with sensitive and confidential information.

If you have worked in an HR department supporting recruitment and first-line support, and have a knack for administrative excellence, we encourage you to apply for this exciting opportunity.

As a member of the Institute, you will be entitled to life assurance (up to 3x your salary), BUPA private medical insurance, 10% non-contributory pension, season ticket loan, discounted gym membership and many more.

The IIS is an academic institution with an international mandate, based in London. It promotes research and scholarship about Islam and Muslim societies, with a particular focus on Ismaili and broader Shi'i history and thought. Established in 1977, IIS is now positioned amongst the well-reputed academic institutions in the field of Islamic Studies. Its programs are informed by an empathetic commitment to addressing the needs of Ismaili Muslim communities, and its Board of Governors is chaired by His Highness the Aga Khan.

Please apply online via the button below where you can also download the job description and person specification.

Closing date: 19 th November 2024. Note: This vacancy may close early if a suitable applicant is found. If you have any queries, please email Human Resources at the IIS