Property Administrator

Your new company
A well-established, progressive and privately owned business based in Felixstowe.
Your new role
This is a new Property Administrator (12 Month FTC - Maternity) job working as part of a positive, experienced and knowledgeable facilities management team.
This will be a busy and varied job; duties will include but not limited to:

• Ensure maintenance works are scheduled.
• Ensure checks are in place and works are logged correctly and updated on a continuous basis. Arrange reactive and planned maintenance.
• Assign and contact relevant resources (in-house/ contractor) to attend.
• Liaising with contractors to log, progress and attain updates on reactive work orders and PPMs.
• Responding to queries, amending data and re-issuing tasks/work orders as and when required.
• Raising purchase orders and keeping on top of payment of invoices.
• Providing cover and support for reception, answering calls, arranging couriers and sorting post, arranging hotel books for employees, as and when necessary.
• Ensuring all compliance documentation is received, recorded and filed correctly.
• Ensure work orders have been accurately created, assigned, prioritised and categorised in-line with appropriate SLA.
• Support with new vendor set-up procedures, attaining/filing and keeping track of relevant legal documents, maintaining the approved contractor tracker.

• Friendly, yet professional and helpful, with exceptional customer service and the ability to work well in a team.
• Experience in administration or customer service role.
• FM experience preferred would be beneficial but not essential.
• Willingness to learn knowledge, a fast learner, organised and able to multitask and work to deadlines.
• The ability to work under pressure, deal with challenging situations.
• Problem solver with the ability to think outside the box, make decisions, take ownership and use initiative to resolve issues with attention to detail.
• Good level of numerical aptitude, with commercial awareness.
• Experience processing and raising POs would be advantageous.

• Competitive salary, discretionary annual bonus and benefits
• Monday to Friday 9:00 -17:30 - 100% office based
• Onsite parking