HR Admin Assistant

Job Overview:

The HR Admin Assistant supports the Human Resources department by performing administrative tasks to ensure smooth HR operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information. The HR Admin Assistant will assist with recruitment, onboarding, employee records management, benefits administration, and other HR-related activities.

Key Responsibilities:

1. Administrative Support:

   • Assist HR team with day-to-day administrative duties.
   • Maintain and update employee records and HR databases.
   • Prepare and process HR documentation, including employment contracts, offer letters, and non-disclosure agreements.
   • Handle scheduling and coordination of HR meetings, interviews, and training sessions.

2. Onboarding & Offboarding:

   • Assist in the onboarding process for new employees, including preparing welcome packages, conducting orientation sessions, and ensuring compliance with all required documentation.
   • Coordinate exit procedures for departing employees, ensuring all necessary paperwork is completed and equipment is returned.

3. Employee Records Management:

   • Maintain accurate and confidential employee files and records, both physical and electronic.
   • Ensure compliance with legal and company requirements related to record keeping.
   • Assist with performance reviews, training records, and disciplinary action documentation.

4. Compliance & Reporting:

   • Assist in ensuring company compliance with labor laws and HR policies.
   • Support HR in preparing internal reports, audits, and other compliance-related documentation.

5. Employee Relations Support:

   • Act as a point of contact for employees HR-related questions and concerns.
   • Assist in resolving employee inquiries or direct them to the appropriate HR personnel.

6. General HR Projects:

   • Support HR initiatives and special projects as assigned, such as wellness programs, employee engagement activities, and policy updates.

Qualifications:

• Education: High school diploma or equivalent required
• Experience: Previous experience in an administrative or HR support role is preferred
• Skills:
  • Strong organizational and time-management skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with HR software (e.g., HRIS, ATS) is a plus.

Position Title: HR Admin Assistant
Department: Human Resources
Reports To: HR Manager
Location: Andover SP10
Job Type: Part-time- 3 days a week
Date: January 2025