| Description: |
ASR Group is the world's largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In Europe, the company owns and operates sugar refineries in England and Portugal. ASR Group also owns and operates mills in Mexico and Belize. The company's brand portfolio includes the leading brands Domino, C&H, Redpath, Tate & Lyle, Lyle's and Sidul. Job Title: Senior Administration Assistant Location: Plaistow, London UK Reports To: Manager's Title OVERVIEW The Administration Assistant will manage a range of office and administrative activities, supporting the Plaistow Operations, IT, New Product Development and Research & Technology teams. DETAILED ROLES & RESPONSIBILITIES Team Support and General Administration: - Serve as the first point of contact for enquiries about Plaistow.
- Manage holidays, attendance and time management in SAP for all teams.
- Provide general support for management functions, including checking and ordering office stationery and equipment.
- Support and coordinate visits from the ASR Group Executive Team, customers, or other visitors.
- Booking meeting rooms and arranging lunches/refreshments when required.
- Arrange travel requirements for team members as needed.
- Maintain record keeping filing systems, accurate archiving and ensuring offices kept to a good 5S Standard.
- Actively participate in Core Value audits and manage monthly compliance to internal standards.
- Plan and coordinate events.
- Log and track facility management works for Plaistow.
- Ownership of budget tracking and reporting for Plaistow.
- Coordinate facilities request with company's facilities management partner for all teams.
Training: - Maintain all employees' training records and folders ensuring all training requirements are up to date.
- Manage SuccessFactors Training with support from managers.
- Coordinate training courses with the training team where required.
SAP Administration & Invoicing Activities: - Check & prepare invoices for authorization for Plaistow Services.
- Processing all materials & service entries for the site in SAP (Purchase requisitions, good receipts, reconciling of stock etc.).
- Process end of month SAP transactions and clearance of incomplete movement queues.
- Support fixed cost budget management through tracking of payments and reporting.
Site Communication: - Updating Plaistow Company Intranet Pages.
- Coordinating Roadshows, Townhall and Recognitions.
- Use of Redzone to communicate to the Plaistow staff.
- Updating the key message corridor and the Appspace for the monthly manager's cascade.
WORK EXPERIENCES: - Experience in a similar role/environment is desirable.
- Technically competent with experience in SAP or similar systems.
- Computer literate with advanced MS Office skills.
- Effective Communication: Expresses ideas and information in a clear and concise manner by tailoring one's message to fit the interests and needs of the audience.
- Customer Orientation: Keeps internal and/or external customer(s) in mind at all times. Strives to proactively address customer concerns and needs.
- Establishes Trust: Gaining the confidence and faith of others by actions and words that promote being honest, forthcoming, integrious and vulnerable.
- Problem-Solving: Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
- Results Orientation & Accountability: Takes accountability, identifies, executes and drives actions to consistently achieve desired results.
- Teamwork & Collaboration: Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others.
- Adaptability/Flexibility: Maintaining effectiveness in varying environments and with different tasks, responsibilities and people.
- Self-Development: Seeks feedback on one's strengths and weaknesses and initiates activities to increase or enhance their knowledge, skills, and proficiency.
LOCATION OF ROLE: At Tate & Lyle Sugars, our goal is to be the most admired sweetener Company. Service Excellence: Be the industry's Gold Standard by a relentless focus on reliability, providing products with superior quality and excellent customer services. Efficiency and Sustainability: Eliminate inefficiency to be a sustainable, low cost producer and to generate fuel for reinvestment. Value-Add: Create strategic advantage and enhanced profitability through value-added products and services. Talent and Culture: We aim to build, retain and motivate a winning team.  |
