Receptionist

Executive Assistant / Receptionist

Monday - Friday

8.30am to 4.30pm, 37.5hrs a week

The role

To provide front of house services for Geary s Bakeries in Glenfield 2 and executive assistant support to the MD and four Directors.

The main responsibilities include:

Reception Duties:

• Welcome and advise visitors to the site
• Manage visitor registration system
• Answer and transfer phone calls
• Manage in-coming and out-going post and office deliveries
• Ensure clients and visitors to the site feel welcomed and answer all their questions
• Arrange lunch for customer meetings and board meetings
• Manage general staff and visitor queries
• Order office stationary, refreshments and consumables

Executive Assistant Duties:

• Calendar & Schedule Management: Efficiently manage and coordinate the Directors' calendars, scheduling meetings, appointments, and travel arrangements.
• Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, screening calls, emails, and inquiries.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
• Document Preparation & Management: Draft, review, and distribute reports, presentations, and other essential documents.
• Travel & Logistics: Organise domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and discretion.
• Office & Project Management: Assist with special projects, research, and event planning as needed.
• Liaison Role: Act as a bridge between the Directors and staff, ensuring clear communication and alignment of objectives.
• Task Prioritisation: Anticipate the needs of the Directors and proactively manage workload and deadlines.

Occupational Health and Safety ( there is nothing we do at work that is worth getting hurt for )

• To report all accidents & incidents, following Company procedure

About Us

At Geary s, we re on a crusade to make proper bread more accessible to more people. We re passionate about re-imagining the way Great Britain thinks about their everyday loaf. This passion is at the heart of everything we do, and have done, since 1906.

We are born and bread in Leicestershire and proud of our long-standing heritage. Today, we operate from two, soon to be three, sites on a 24/7 operation. We re made up of over 600 people: a friendly, diverse and outgoing team, passionate about making a difference to the bakery industry.

We provide full training and support, and the chance to learn new skills from some of the best master bakers in the country. We invest in those who are committed to our craft and offer great opportunities to develop into supervisory and management roles. Our brilliant benefits include free delicious bread, a Cycle to Work scheme.

Plus, if you refer a friend to join our team, you could earn up to £500!

About You:

At Geary s, we look for people who show up every day to do their best. We re a passionate, friendly team and look for the same qualities in our new recruits. We firmly believe your attitude and approach is just as important (if not, more so) than the skills and experience on your CV.

What we re looking for:

• Proven experience as an Executive Assistant, Personal Assistant, Receptionist or similar administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong Customer Focus, both internally and externally.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Ability to handle multiple tasks and work under pressure. Working to a high standard.
• Professional demeanour with the ability to interact with executives, stakeholders, and clients.
• Ability to remain calm and positive under pressure

All applicants must have the right to work in the UK, at point of interview, and for the tenure of employment contract. As part of the recruitment process, you will be asked to provide documented evidence of your eligibility to work in the UK.

If you have not heard from us within seven days, unfortunately you have not been successful on this occasion, but we wish you every success in your search for a new position.

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