Site Contract Administrator

Site Contract Administrator - The Glades Shopping Centre

Job Purpose: To provide administration support to Site Operations.

Duties & Responsibilities:

1. Place suppliers orders using the CAFM system.
2. Input time sheets onto the relevant systems.
3. Produce quotations in the required format and in line with agreed process.
4. Upload information to the clients' systems as required.
5. Update the clients' CAFM system as required in a timely manner.
6. Compile reports as required to enable the Company to fulfil its contractual obligations.
7. Liaise with the operations team from engineer to director level.
8. Raise AWS sheets in a timely and accurate manner and chase old AWS's.
9. Focus on WIP and keep it below 3 months.
10. Compile all information required for credit notes to be raised.
11. Deal with invoice queries and achieve a suitable resolution.
12. General filing and organisation of work and raise invoices for completed works in a timely manner.
13. Carry out other general administration duties as required from time to time.
14. Ensure that the Company is presented in a good light at all times.
15. Follow Company administration procedures.
16. Carry out any other reasonable instruction from the line manager, their line managers or members of the senior management team.
17. Attend team briefings as required.
18. Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.