Administrator for Commissioning Mental Health & Learning Disabilities

To provide an efficient, effective and confidential Administrative service to the Commissioning Team. To contribute to the secretarial/administrative support for the Health Board and to the efficient operation of the office systems. To operate within the Health Board policies and procedures.

1. Undertake complex administrative duties relating to the function of the Commissioning Team.
2. Be responsible for the chasing of all pending cases and awaiting placement cases.
3. Manage diary for the Commissioning Team.
4. Manage an effective administrative system on behalf of the Commissioning Team.
5. Arrange and service meetings, Quality Assurance Panels, and sub committees/groups ensuring agenda and papers are distributed on time.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work-life balance, provide occupational health support, and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high-quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

1. Undertake complex administrative duties relating to the function of the Commissioning Team, Mental Health and Learning Disabilities.
2. Be responsible for the chasing of all pending cases and awaiting placement cases for Continuing Healthcare.
3. Be responsible for diary management for the Commissioning Team.
4. Assist in the timely processing of Continuing NHS Healthcare applications and enquiries, ensuring urgent correspondence is dealt with immediately.
5. Manage, co-ordinate and service meetings for the Commissioning Team as directed, including venues, travel arrangements and timely production and distribution of associated paperwork where appropriate.
6. Handle incoming and outgoing telephone calls for the Commissioning Team promptly, accurately and confidentially, filtering incoming calls to other offices within the ABUHB as appropriate.
7. Participate in Commissioning Team meetings.
8. Contribute to relevant decision-making processes relating to admin policies and procedures.
9. Copy and circulate documents as required, ensuring timely distribution.
10. Prepare draft letters for the Continuing Healthcare Commissioning Team and minute meetings as required.
11. Manage an effective administrative system on behalf of the Commissioning Team.
12. Arrange and service Continuing Healthcare meetings, Quality Assurance Panels, and sub committees/groups ensuring agenda and papers are distributed on time.
13. Contribute to the development of corporate policies and procedures within the workplace.
14. Complete and maintain patient information on the NCCD.

• Minute taking skills
• Experience working with applications

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.