Administrative Assistant

We are looking for an administrative assistant to provide organisational and administrative support for a small but fast-paced theatre production company. This is an opportunity for someone early-career to learn about the business element of 'show business', specifically the theatre industry.

This post-holder is expected to work closely with the Assistant Producer and Marketing Manager whilst providing overall support to the full team. This role would provide an opportunity for someone early-career to learn about the business element of 'show business', specifically the theatre industry, in a busy production office environment.

Please note this is predominantly a computer-based administrative role and is a fixed term contract to end of September 2025, paid pro rata.

Essential Skills/Knowledge

• Good communication skills
• Good attention to detail
• Pleasant and confident phone manner
• Organised and efficient with good time management; able to prioritise and multitask
• Calm under pressure
• Problem solving approach
• Willing and able to take direction and work as a team, as well as work independently
• Hard working
• Keen to learn

Desirable Skills

• Experienced using Google Drive, Gmail, Microsoft Excel and Word.
• Some experience or knowledge of working in the theatre or entertainment industry.
• A keen interest in the theatre and entertainment industry.

Responsibilities include

• Updating and maintaining company databases, from venue contacts through to logging final sales reports for each show in each venue
• Collecting sales reports and updating weekly sales figures for each show
• Making travel, transport and logistical arrangements for each show
• Sending show technical information and marketing packs to each venue
• Requesting and preparing venue contracts and settlements
• Booking in company tickets where appropriate
• Supporting the marketing manager with social media management
• Arranging meetings, taking minutes, circulating action points to attendees
• Co-ordinating auditions and rehearsal bookings
• Assisting the core team with administrative support across the company's portfolio of shows
• Attending and representing the company at shows, projects and events
• Undertaking any other duties as may reasonably be required