Recruiting now
Office Administrator
| Posted: | 07/04/25 | ||
| Recruiter: | RBU Sales UK Ltd t/a iRecruit UK | ||
| Reference: | 2927806111 | ||
| Type: | Temporary | ||
| Salary: | £12 - £15 Hourly | ||
| Location: | Cardiff | ||
| Description: | Office Administrator Working Hours: Temporary role with hours of 8:30 5:00 Monday Friday Location: Pontprennau initally and then the Office is then moving to Langstone in Newport (ideally the candidate is from Newport but willing to drive to Cardiff) Pay Rate: £12 - £15ph Responsibilities CTM travel and hotel organisor (Jaime temporarily training received) Compilation of office man hours / defects / apprentices GRN sign off on Coins for BW9990 and BEN901 Boardroom and Meeting room calendar maintenance Office supplies EPI reporting associated with the office CDR scanning and uploading Docusign PPE ordering for new staff HR onboarding Right to Work checks IT ordering for new starters Lyreco office stationary supplies (Sophie Lacey) Karen Wooton Clarity copiers manual monthly printing Monthly time recording SAP (Check Nikita Swatton) Office PAT testing (August 2025 internally with FM) inclusive of Office emergency light testing Fire extinguishers (fire warden?) Carry out reception duties, as the first point of contact for staff and visitors to the site office, meeting and greeting visitors and Providing an efficient contact route into the management teams Managing incoming phone calls using a switchboard system Dealing with incoming and outgoing post, ensuring correspondence received is logged appropriately and distributed accordingly Support the team in the preparation of correspondence and reports Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and Distribution of all relevant papers in advance Minute taking at meetings, transcribe and accurately present them back to the meeting chair Sort, maintain, copy and distribute correspondence as directed Ensure relevant paperwork is filed appropriately and maintained in an organised manner Scan and upload documents onto the electronic document management system, 4Projects Ensure that office facilities and consumables are maintained in an organised manner Support the management team in the preparation of correspondence and reports Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and distribution of all relevant papers in advance. Sort, maintain, copy and distribute correspondence as directed Ensure relevant paperwork is filed appropriately and maintained in an organised manner Have a high-level appreciation of the document management system (4 Projects) and be able to scan, upload and retrieve Recording and allocation of apprentice hours Recording of office man hours Raising requisitions on Coins Off hire procedure for staff | ||